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Our client based in Lincoln has a great opportunity for a Part Time Accounts Assistant to join their team. This is a part time position, which is 20 hours per week.
Job Summary:
To maintain the sales ledger, capture data in respect of income, ensure payroll processes are processed accurately and timely each month. Assist with month end procedures in line with the finance department's accounting timetable.
Duties and Responsibilities:
Sales Ledger
• Produce sales invoices ensuring correct pricing structure and VAT treatment in a timely manner.
• Ensure accurate coding by nominal code, department, and fund with clear narrative.
• Raising authorised credit notes.
• Chasing up outstanding debts and enforcing the cathedral's credit management policy.
• Setting up new clients.
• Maintain the sales ledgers and liaise with relevant parties to resolve queries and maintain accurate ledger information.
• Importing donation and grant information from Donor Strategy.
• To allocate receipts from inbound payments accurately, ensuring minimal unallocated cash entries.
• Banking of cash and ad hoc cash receipts.
• Compile Gift Aid claims using fundraising CRM software.
Payroll
• Input data relating to staff payments into the payroll database on a monthly basis, ensure staff are paid on time and receive the correct payments.
• Calculate deductions and entitlements, advised by Lay Managers, for authorisation.
• Ensure that correct payments, reports, and returns are processed to HMRC, pension providers and other statutory bodies.
• To include drafting PI Ids as necessary.
• Ensure that required correspondence is issued in respect the cathedral's auto enrolment pension scheme.
• Respond to enquiries from staff, external contacts, and agencies as appropriate.
• Ensure that the payroll database is working properly and is kept up to date.
• Import and reconcile all payroll transactions to the financial ledger.
• Prepare payroll journals in respect of internal cross charging.
• Ensure that monthly reconciliations are undertaken and prepare journals for any corrections required. This includes PAYE, NI, student loan and
pensions.
• Prepare budgetary and summary information from the payroll as required by the Finance Manager from time to time.
General Ledger
• Assist with preparation of bank reconciliations and resolving older unreconciled items.
• Assist with key income control account reconciliations e.g. Worldpay, till control accounts.
• Assistance with month end procedures as necessary.
Experience and Attributes required:
• Experience of operating a monthly payroll function, at least 2+ years.
• Excellent multitasking skills with the ability to prioritise workload.
• Proven strong organisation and administrative skills.
• Self-motivated with a can to attitude'
• Excellent IT skills - knowledge of Excel, Sage 5 accounts and banking software with a willingness to learn new systems.
• Good analytical and numerical skills
• Excellent interpersonal and communication skills.
• Team working skills.
• Strong technical ability with proactive attitude toward professional development and independent research.
• Commercial Awareness.
• Experience of working to tight deadlines.
• Ability to maintain a high level of confidentiality and discretion at all times.
• Experience of refining and improving system and procedures.
• Ideally you will be AAT Level 4 qualified
Please contact at Donna at Select Recruitment, or apply on line today!
Accounts Assistant
- Location: Lincoln
- Salary: £18914 - £23116 per annum
- Job Type:Permanent
- Sector: Accountancy & Finance
- Contact: Donna Stafford
- Contact Email: d.stafford@select.co.uk
- Contact Phone: 01733 555372
- Job Ref: SF54657
Job Summary:
To maintain the sales ledger, capture data in respect of income, ensure payroll processes are processed accurately and timely each month. Assist with month end procedures in line with the finance department's accounting timetable.
Duties and Responsibilities:
Sales Ledger
• Produce sales invoices ensuring correct pricing structure and VAT treatment in a timely manner.
• Ensure accurate coding by nominal code, department, and fund with clear narrative.
• Raising authorised credit notes.
• Chasing up outstanding debts and enforcing the cathedral's credit management policy.
• Setting up new clients.
• Maintain the sales ledgers and liaise with relevant parties to resolve queries and maintain accurate ledger information.
• Importing donation and grant information from Donor Strategy.
• To allocate receipts from inbound payments accurately, ensuring minimal unallocated cash entries.
• Banking of cash and ad hoc cash receipts.
• Compile Gift Aid claims using fundraising CRM software.
Payroll
• Input data relating to staff payments into the payroll database on a monthly basis, ensure staff are paid on time and receive the correct payments.
• Calculate deductions and entitlements, advised by Lay Managers, for authorisation.
• Ensure that correct payments, reports, and returns are processed to HMRC, pension providers and other statutory bodies.
• To include drafting PI Ids as necessary.
• Ensure that required correspondence is issued in respect the cathedral's auto enrolment pension scheme.
• Respond to enquiries from staff, external contacts, and agencies as appropriate.
• Ensure that the payroll database is working properly and is kept up to date.
• Import and reconcile all payroll transactions to the financial ledger.
• Prepare payroll journals in respect of internal cross charging.
• Ensure that monthly reconciliations are undertaken and prepare journals for any corrections required. This includes PAYE, NI, student loan and
pensions.
• Prepare budgetary and summary information from the payroll as required by the Finance Manager from time to time.
General Ledger
• Assist with preparation of bank reconciliations and resolving older unreconciled items.
• Assist with key income control account reconciliations e.g. Worldpay, till control accounts.
• Assistance with month end procedures as necessary.
Experience and Attributes required:
• Experience of operating a monthly payroll function, at least 2+ years.
• Excellent multitasking skills with the ability to prioritise workload.
• Proven strong organisation and administrative skills.
• Self-motivated with a can to attitude'
• Excellent IT skills - knowledge of Excel, Sage 5 accounts and banking software with a willingness to learn new systems.
• Good analytical and numerical skills
• Excellent interpersonal and communication skills.
• Team working skills.
• Strong technical ability with proactive attitude toward professional development and independent research.
• Commercial Awareness.
• Experience of working to tight deadlines.
• Ability to maintain a high level of confidentiality and discretion at all times.
• Experience of refining and improving system and procedures.
• Ideally you will be AAT Level 4 qualified
Please contact at Donna at Select Recruitment, or apply on line today!