Staff Scheduler

My Client based in Barnet is looking for a Staff Scheduler to join their team. The Candidate is expected to perform a variety of duties in the coordination of scheduling services for clients, assisting and supporting other staff members in order to provide the highest quality service to clients.

• Coordinate schedules on a daily basis
• Coordinate and maintain monthly and recurring client schedules in People Planner (PP)
• Matching Clients and Caregivers creating trusting and compatible relationships
• Ensuring all Caregivers and Clients are aware of working schedules.
• Be responsive to changes in the schedule and liaising with relevant team members.
• Re-assigning sickness and holiday cover.
• Enter and maintain accurate client and notes in PP
• Ensure the following information is entered into PP: shift refusals, reports of late arrival or early departure, reports of client dissatisfaction with a . Ensure this information is passed on to the Quality Assurance Officer in weekly meetings.
• Responsible for holiday and sickness record keeping (both paperwork and entry into PP) and approval of holidays after liaising with the Care Manager where necessary.
• Become familiar with all aspects of scheduling with PP and develop a good understanding of the program reporting functions so that up to date and relevant information can be provide to the Care Manager when requested.
• Maintain accurate information on the client whiteboard (new/leaving clients)
• Add /remove client on the company Googlemap
• Liaise with recruitment and training officers in discussions about placement if and planning numbers of needed
• Identify and report to Care Manager, areas of recruitment need
• Provide up to date hand-over information for out of hours cover
• Manage and train backup where appropriate
• Work closely with the recruitment officer, the training officer and the quality assurance officer to ensure satisfactory and efficient use of CAREGivers
• Participate in out of hours “on call” weekday rota
• Answer incoming calls in a friendly, professional and knowledgeable manner

• Assist in telephone duties and answer each client or employment enquiry in a friendly, professional and knowledgeable manner taking messages where appropriate and ensuring the correct member of staff is informed.
• Participate in quarterly meetings when requested
• Reconcile shifts on the in PP
• Enter client medical condition into PP and onto appropriate spreadsheet
• Monitoring and follow up of IQ Timecard logging in and logging out, ensuring that failed or late logins and logouts are investigated and necessary corrections are entered into PP

Job Summary

Job Title Staff Scheduler
Location Barnet,Hertfordshire
Job Type Permanent
Salary £23k
Last Updated 10/01/2019
Reference SF43498
Apply now
Apply Now

Apply now

If this looks like the ideal job for you, we’re just going to need a couple of details.

Apply Later

Apply later

Need to give your CV a once over, or check in with your referees?
Not a problem! Pop in your email and we’ll send you a link so that you can easily find this listing later.