Patent Secretary

Our client is a leading legal law firm in Oxfordshire, with an excellent working environment and ethos.. They are looking for a Patent Secretary to assist the Fee Earners in managing their client portfolios.

You will be expected to be able to produce standard letters, file notes, European Patent Office and UK Patent Office forms (in accordance with the firm’s style) relatively unsupervised from dictation or with limited instructions via email. The successful secretary will be proficient in Microsoft Office Suite and Outlook.

Additional Responsibilities

• Create narratives for invoice requests as well as fees paid e-mails to our in-house finance department. This will require initiative as well as good written English
• Create various emails to clients and calendar entries on behalf of Fee Earners
• Arrange meetings and set up conference rooms
• Taking internal/external calls on behalf of Fee Earners and other secretaries
• Checking the Fee Earner’s reminder system on a daily basis and taking necessary action if required e.g. produce reminder letters and standard responses
• Drafting letters in response to routine enquiries from clients
• Filing in the Document Management System
• Dealing with daily reminders
• Proofreading documents
• Expenses

Key Requirements

• Previous Patent experience, preferably in Biotechnology & Lifesciences
• Excellent communication skills (both written and oral)
• Ability to work at a fast pace, meet deadlines and produce a high volume of work to a quality standard
• Must be able to work autonomously and use initiative
• Proficient in MS Word, Outlook and Excel
• Must be able to prioritise their own workload

Excellent benefits are on offer including:

• Contributory pension scheme (matched contribution up to 5%)
• Annual Season Ticket Loan (after 3 months probation)
• Life Assurance Scheme (4 x annual salary)
• Permanent Health Insurance (after 3 months probation)
• 20 days holiday (pro rata) per annum increasing by 1 day for each year of service up to a maximum of 25 days (with an additional day at Xmas)
• Discretionary Performance Related Bonus
• Flexi Time

Please note, only successful applicants will be contacted and that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.

Job Summary

Job Title Patent Secretary
Location Oxford
Job Type Permanent
Salary £30k
Last Updated 06/02/2019
Reference SF43859
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