Financial Controller

FINANCIAL CONTROLLER

Contract: Permanent
Location: Gainsborough
Salary: £40,000 – £45,000

We are currently recruiting for a Financial Controller to support the General Manager to ensure that financial controls are in place and are being adhered to at all times and to ensure that all financial reporting is completed within the required timetables.

Set in 475 acres of gorgeous Lincolnshire countryside, our clients establishment boasts two PGA Championship-approved golf courses as well as tennis, squash, archery and even croquet alongside spa and swimming pool facilities within the hotel.

KEY ACCOUNTABILITIES

Financial Controls
• Ensure that all operational controls are implemented within the hotel, in conjunction with the Operations Manager.
• Ensure that all HOD’s adhere to control procedures, via either weekly checks or ad-hoc spot checks.
• Have a full and comprehensive understanding of the Front Office System and reports produced.
• Ensure that all purchasing within the hotel is carried out via purchase order system, and are signed as authorised by both Financial
Controller and General Manager.
• Ensure that all contracts within the hotel are reviewed prior to renewal in conjunction with Purchasing Department to ensure thebest
price is gained.
• Ensure that all insurance claims are collated within the Accounts Department, and a copy retained at the hotel prior to sending final to
insurance broker.
• To ensure daily that the hotels ledger all balances e.g. Guest Ledger, Sales Ledger, Deposit Ledger etc.
• To ensure that daily banking is accurate and balances to business achieved. Cash Book to be uploaded and matched accurately.

Budget Controls
• Ensure that all costs are controlled within the hotel to the level of budget or business achievable.
• In liaison with the Human Resources Manager, ensure that wage costs are being controlled in line with budget requirements, or
business achievable.
• Guide and support all Heads of Departments in producing their yearly budgets.
• Ensure that the budget is produced accurately in accordance with Wellington House timetable.
• Complete capex report monthly to ensure costs are controlled within budget levels.

Forecasting / Management Accounts
• Produce a three-month forecast on a weekly basis, in conjunction with the Senior Management team, ensuring that profit is maximised
at all times.
• Produce a forecast to end of year (or half year) as laid out in the forecast model in accordance to the required timescales.
• Ensure that hotel accounts (P & L and Balance Sheet) are produced each period end
• Maintain a purchase order commitment record to accurately forecast expenses on a weekly basis.
• Ensure that the daily forecast is completed on Revcon spreadsheet & this tool is used daily as part of revenue control.

People Management
• Ensure that Night Auditors are fully trained in all revenue and report producing procedures.
• Ensure good ongoing communication with all HOD’s and provide them with the relevant financial support and guidance to enable
them to run their departments successfully.
• Ensure that the structure and allocated responsibilities of the Accounts Department is conducive to the hotel’s business and
accounting requirements.
• Train and develop all finance staff, to ensure that they can competently carry out their responsibilities.
• Complete cross section training to ensure that the accounts staff can cover each other during holidays or other absences.

Management
• Ensure that Night Auditors are fully trained in all revenue and report producing procedures.
• Ensure good ongoing communication with all HOD’s and provide them with the relevant financial support and guidance to enable
them to run their departments successfully.
• Ensure that the structure and allocated responsibilities of the Accounts Department is conducive to the hotel’s business and
accounting requirements.
• Train and develop all finance staff, to ensure that they can competently carry out their responsibilities.
• Complete cross section training to ensure that the accounts staff can cover each other during holidays or other absences.
• Support and advise the General Manager in all areas of finance, to enable them to maximise on profitability of the business at all times.
• Ensure good communication with Wellington House at all times.
• Ensure that all financial deadlines are met both within the hotel, and with Wellington House.

KEY PERFORMANCE INDICATORS

Revenue Control
• Daily Revenue Spreadsheet checked to ensure that all statistics and revenue produced is accurate, prior to uploading into Coda
• Revenue control check list is completed daily, ensuring all revenue has been captured.
Purchase Ledger
• Purchase Ledger invoices to be entered onto Coda system regularly, to ensure that all suppliers get paid on time via the cash required
report.
• All prepayments to be checked each period end to ensure nothing has been missed.
• All invoice accruals for period end to be supported by a purchase order that is signed as authorised by both Financial Controller and
General Manager.

Management Accounts
• All other accruals should be within budget levels within the line by line budgeted costs (e.g. maintenance provisions, people
provisions, sales provisions, glassware provisions, bad debts, and bank charges).
• All energy readings should be obtained each period end to ensure accurate calculations for accruals within this area.
• All stock sheets should be calculated accurately, ensuring all unit pricing has been updated before period end
• Wage accruals, training and holiday journals, to be obtained from Tara and posted for each period end
• Sales, Deposit and Guest Ledgers to be reconciled and copy retained in period end file.
• Cash book / uncleared statement items to be reconciled to bank statement total.
• All balance sheet codes checked to ensure that all balances and all reversing journals have been reversed from previous period, or that
the opening balance can be justified and non reversing.

Reporting
• Period End Checklist to be completed.
• Period End accounts to be reviewed with General Manager, prior to forwarding to Wellington House.
• Debtors status report should be completed and sent to Wellington House via Groupwise.
• Variance to forecast report to be completed each period end.
• Complete Balance Sheet reconciliation for Guest, Sales, Deposit Ledgers & any other accounts requested.
• VAT reconciliation spreadsheet should be completed and sent to Wellington House via Groupwise.
• After accounts review management accounts to be completed and sent to Wellington House.

Job Summary

Job Title Financial Controller
Location Grantham
Job Type Permanent
Salary £45k
Last Updated 11/02/2019
Reference SF43905
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