Executive & Commercial Assistant

Our client a leading privately owned specialist provider of employee assistance programmes and wellbeing & counselling services are looking to recruit an Executive & Commercial Assistant to join their growing team. This varied role covers Commercial Administration, Executive Assistant duties and Office Administration.

Day to day duties:

Assisting the Customer Account Manager with a variety of customer response tasks (such as replying to emails, customer queries, complaints, etc).

– Assisting with the launch of new customers, including dispatching literature.

– Assisting the Business Development Manager with the preparation of quotes.

– Update sales collateral as required, including PowerPoint, quote templates, e-brochures, etc.

Providing a broad range of Executive Assistance and Project Management support to the Managing Director, including but not exclusively:

o Manage the MD’s daily email in-box, prioritise emails and track responses.
o Assist with MD’s project filing and administration.
o Maintain and update project to-do lists, and chase as required
o Be reliable and trustworthy with confidential and personal information
o Book travel and other personal arrangements
o Manage MD’s diary
o Complete expenses spreadsheet monthly

Full responsibility for all office administration tasks including:

o Assist the FD with HR function for the office, recording holidays and sickness absence etc.
o Maintain stationary stocks and order all necessary office supplies
o Mange all general office suppliers (security, cleaning, maintenance etc.).
o Principal responsibility for greeting visitors, offering drinks etc
o Assist with all general office administrative tasks.

This role will suit a very well organised, flexible, and adaptable individual; someone who is good at multi-tasking and proactive.

The successful candidate will need to have excellent attention to detail and be highly numerate along with having strong communication skills. You will need to be IT literate and previous Sage experience would be a bonus, however is not essential. The role would suit either someone looking for around 30 hours per week up to full time hours.

If you have the relevant skills and experience, then please send us your CV ASAP.

Job Summary

Job Title Executive & Commercial Assistant
Location London
Job Type Permanent
Salary £26k
Last Updated 25/06/2020
Reference SF49058
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